Position title
FINANCE & ADMINISTRATION MANAGER (REF: F&ADM/08/2020- OVC /DREAMS)
Description

(Ananda Marga Universal Relief Team) AMURT seeks a Finance and administration Manager for the anticipated KENYA HEALTH PARTNERSHIPS FOR QUALITY SERVICES (KHPQS)-OVC/DREAMS program.

The Finance and Administration Manager (FAM) reports to the COP and is responsible for overseeing all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM oversees all activity operations.

Responsibilities

Preparation of donor reports

  • Prepare donor reports in alignment with AMURT and USAID requirements
  • Maintain files for approved grants and special projects showing:
  • Agreement and donor regulations
  • Approved budget and proposals
  • Financial reports sent to donors
  • Any other grants correspondence
  • Review and where necessary provide appropriate expense codes for items requested by project staff to ensure accurate postings
  • Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

Compliance with grants regulations requirements

  • Review expenses charged to grants for accuracy and completeness.
  • Ensure grant projects close out procedures are done according to the donor guidelines.
  • Ensure donor requested information is submitted on time.
  • Ensure grant implementation and reporting follows donor rules and regulations.
  • Work closely with the procurement department to ensure compliance with grants procurement guidelines
  • Reconcile with the payroll.
  • Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
  • Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
  • Field monitoring visits.

Sub grantee Management and capacity building

  • Conducting due diligence for new sub-grantees to ascertain strength of partners’ systems.
  • Taking lead in sub-granting process, ensuring grant agreement are well executed.
  • Monitor sub-grantee financial performance and adherence to donor regulations
  • Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
  • Review of sub-grantee’s financial report
  • Maintain records and files on each sub-grantee

Leadership and Staff Management

  • Ensure strong and positive leadership is provided to finance administration team of the assigned grant.
  • Coordinate professional and personal development of finance project staff for assigned grant through adequate orientation, on the job coaching, identification of training needs and opportunities
  • Ensure effective performance management as per AMURT guidelines and standards
  • Ensure staff capacity is developed to enhance efficiency in execution of duties
  • Create an environment that enhances team development
  • Ensure positive supervisory skills are developed

Grant Financial risk management

  • Ensure all grant projects are audited according to the donor requirements.
  • Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
  • Ensure the grant operate within AMURT internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
  • Ensuring payroll grant charges for assigned grant are accurately captured through the  system.
  • Work with the donors to develop Terms of reference for special purpose grant audits
Qualifications
  • A Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.
  • Professional accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing).
  • A minimum of 7 years of experience overseeing grantee compliance with donor requirements for activities of similar dollar value
  • A minimum of 7 years of experience supervising overall operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff).
  • Demonstrated financial management, strong analytical and computer skills, with emphasis on budgeting and financial analysis.
Contacts

All applicants should urgently email a letter of application, CV (Not more than 3 pages), certificates and relevant testimonials to jobs@amurtafrica.org by 22nd August 2020 indicating current and expected Salary. Candidates should clearly indicate the position applied for and its Reference number as the email subject. Only short-listed candidates will be contacted.

“AMURT is an equal opportunity employer and is committed to child safe guarding.”

Job Location
Date posted
August 14, 2020
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Position: FINANCE & ADMINISTRATION MANAGER (REF: F&ADM/08/2020- OVC /DREAMS)

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